Policy: Food Purchases
Listing generated on 12/08/2025 at 00:09:29.
| Name: | Food Purchases |
|---|---|
| Number: | 10000724 |
| Code: | PUR.AP.100.016 |
| Status: | Approved and Activated |
| Administrative Division: | VC for Administration & Finance |
| Responsible Office: | Procurement Services |
| Effective Date: | 04/22/2024 |
| Next Review Date: | 02/08/2028 |
| Last Changed by: | Mooney, Patti L on 03/27/2025 |
| Approved By: | Shideler, Joy Tatum on 04/19/2024 |
| Summary/Purpose: | Define allowable food (meal and refreshment) purchases charged to University funds. |
| Policy Narrative: | PDF File |
| People Affected: | ALL |
| Keywords: | |
| Related UM Policies: | PUR.PC.107.002 Use of Procurement Card |
| Related Resources: |
Allowable Entertainment - Spending
Inappropriate Use of Funds - Spending Unallowable Entertainment - Spending |
Policy Feedback |
Policy History |
| Related Notes: | Note posted on 08/08/2007 by CORRIE JEAN FREE from Policy Update New policy needs to be added to the AP policies. -------------------------------- Note posted on 08/08/2007 by CORRIE JEAN FREE from Policy Submit To Administrative Division Policy Agent New policy for AP -------------------------------- Note posted on 08/09/2007 by SYLVIA H DAVIS from Policy Add Notes Please review this policy. If we have not received any changes from you by Aug. 16 we will forward the policy as approved with no changes and it will be posted to the Policies Web Site. -------------------------------- Note posted on 08/30/2007 by SAM ELLIS THOMAS from Policy Reject Corrie - ask Rachel about this rejection. -------------------------------- Note posted on 08/30/2007 by CORRIE JEAN FREE from Policy Submit To Administrative Division Policy Agent revisions made per request 083007. CJF -------------------------------- Note posted on 03/18/2008 by SAM ELLIS THOMAS from Policy Reject make changes discussed in meeting -------------------------------- Note posted on 03/18/2008 by CORRIE JEAN FREE from Policy Submit To Administrative Division Policy Agent Please review, changes per your request have been made 031808 -------------------------------- Note posted on 04/22/2008 by CORRIE JEAN FREE from Policy Update Fixing links in document - no changes to policy -------------------------------- Note posted on 04/22/2008 by CORRIE JEAN FREE from Policy Submit To Administrative Division Policy Agent Food purchases document was edited to fix the links. They were going to the old server links. -------------------------------- Note posted on 06/06/2008 by CORRIE JEAN FREE from Policy Update State guidelines increased meal tips to 20% and allowing for baggage charge, requiring a receipt for any charge over $10.00. -------------------------------- Note posted on 06/06/2008 by CORRIE JEAN FREE from Policy Submit To Administrative Division Policy Agent State guidelines increased meal tips to 20% and allowing for baggage charge, requiring a receipt for any charge over $10.00. -------------------------------- Note posted on 02/01/2010 by CORRIE JEAN FREE from Policy Review With No Changes review with no change -------------------------------- Note posted on 08/15/2011 by CORRIE JEAN FREE from Policy Update Changed wording for approvals of over 30.00 meals. Instead of just saying "the appropriate vice chancellor". It was changed to "the appropriate vice chancellor or provost." This was done per Larry Sparks. -------------------------------- Note posted on 08/15/2011 by CORRIE JEAN FREE from Policy Submit To Administrative Division Policy Agent Changed wording on second page, 4th bullet from "the appropriate vice chancellor" to "the appropriate vice chancellor or provost." Per Larry Sparks. -------------------------------- Note posted on 08/26/2013 by RACHEL R BOST from Policy Review With No Changes Reviewed with no changed 8/26/2013. Rachel Bost -------------------------------- Note posted on 06/22/2015 by STEVEN WAYNE RIDOUT from Policy Review With No Changes Reviewed with no changes. -------------------------------- Note posted on 09/11/2017 by RACHEL R BOST from Policy Update Changed per person average from $30 to $35 as discussed with Mr. Sparks several months ago. -------------------------------- Note posted on 09/11/2017 by RACHEL R BOST from Policy Submit To Policy ManagerMr. Sparks and I discussed several months ago that it would be appropriate to make the following change to the food policy: If the average cost per person exceeds $35.00 (up from $30.00), excluding tip, the reimbursement must be approved by the appropriate vice chancellor or provost. This is the only recommended change to the policy. -------------------------------- Note posted on 11/25/2019 by Patti L Mooney from Policy Review With No Changes No changes -------------------------------- Note posted on 10/20/2021 by Patti L Mooney from Policy Review With No Changes No changes -------------------------------- Note posted on 02/08/2024 by Patti L Mooney from Policy Update Changed cost per person to $55.00 and updated links and related policies -------------------------------- Note posted on 02/08/2024 by Patti L Mooney from Policy Update Changed cost per person to $55.00 and updated links and related policies -------------------------------- Note posted on 02/08/2024 by Patti L Mooney from Policy Submit To Policy Manager Changed cost per person to $55.00 and updated links and related policies -------------------------------- |